Sample Password Policy Template
Contents
The purpose of the password security policy is to establish a standard for the creation of strong passwords, the protection of those passwords, and the frequency of change.
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Overview
Passwords are an important aspect of computer security. They are the front line of protection for user accounts. A poorly chosen password may result in the compromise of {COMPANY-NAME}’s entire corporate network.
As such, all {COMPANY-NAME} employees or volunteers/directors (including contractors and vendors with access to {COMPANY-NAME} systems) are responsible for taking the appropriate steps, as outlined below, to select and secure their passwords.
Audience
This policy applies to all personnel or volunteers/directors who have, or are responsible for, an account (or any form of access that supports or requires a password) on any system that resides at any {COMPANY-NAME} facility, has access to the {COMPANY-NAME} network, or stores any non-public {COMPANY-NAME} information.
Policy Detail
User Network Passwords
Passwords for {COMPANY-NAME} network access must be implemented according to the following guidelines:
- Passwords must be changed every 90 days.
- Passwords must adhere to a minimum length of 10 characters.
- Passwords must contain a combination of alpha, numeric, and special characters, where the computing system permits (!@#$%^&*_+=?/~’;’,<>|\)
- Passwords must not be easily tied back to the account owner such as:
- Username, social security number, nickname, relative’s names, birth date, etc.
- Passwords must not be dictionary words or acronyms.
- Passwords cannot be reused for 1 year.
Ownership Of Electronic Files
All system-level passwords must adhere to the following guidelines:
- Passwords must be changed at least every 6 months.
- All administrator accounts must have 12-character passwords which must contain three of the four items: upper case, lower case, numbers, and special characters.
- Non-expiring passwords must be documented listing the requirements for those accounts. These accounts need to adhere to the same standards as administrator accounts.
- Administrators must not circumvent the Password Policy for the sake of ease of use.
Password Protection
- The same password must not be used for multiple accounts.
- Passwords must not be shared with anyone. All passwords are to be treated as sensitive, confidential {COMPANY-NAME} information.
- Stored passwords must be encrypted.
- Passwords must not be inserted in e-mail messages or other forms of electronic communication.
- Passwords must not be revealed over the phone to anyone.
- Passwords must not be revealed on questionnaires or security forms.
- Users must not hint at the format of a password (for example, “my family name”).
- {COMPANY-NAME} passwords must not be shared with anyone, including co-workers, managers, or family members, while on vacation.
- Passwords must not be written down and stored anywhere in any office. Passwords must not be stored in a file on a computer system or mobile device (phone, tablet) without encryption.
- If the security of an account is in question, the password must be changed immediately. In the event passwords are found or discovered, the following steps must be taken:
- Take control of the passwords and protect them
- Report the discovery to IT
- Users cannot circumvent password entry with an auto logon, application remembering, embedded scripts, or hard-coded passwords in client software. Exceptions may be made for specific applications (like automated backup processes) with the approval of IT. For an exception to be approved, there must be a procedure to change the passwords.
- PCs must not be left unattended without enabling a password-protected screensaver or logging off the device.
- If the security of an account is in question, the password must be changed immediately. In the event passwords are found or discovered, the following steps must be taken:
- Take control of the passwords and protect them
- Report the discovery to IT
- Security tokens (i.e. smartcards, RSA hardware tokens, etc.) must be returned upon demand or upon termination of the relationship with {COMPANY-NAME}.
Application Development Standards
Application developers must ensure their programs follow security precautions in this policy and industry standards.
Article by
Jason Firch, MBA
Jason is a proven marketing leader, veteran IT operations manager, and cybersecurity expert with over a decade of experience. He is the founder and CEO of PurpleSec.
Jason Firch, MBA
Jason is a proven marketing leader, veteran IT operations manager, and cybersecurity expert with over a decade of experience. He is the founder and CEO of PurpleSec.
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